AI Readiness: Why Most Organizations Aren’t As Prepared As They Think
Artificial intelligence is no longer a future concept—it’s here, and it’s already transforming how organizations work. Tools like Microsoft 365 Copilot promise major gains in productivity, collaboration, and decision-making. For construction firms in particular, Copilot can streamline project documentation, improve communication between field and office teams, and reduce the administrative burden that slows projects down.
But there’s a catch.
Many organizations believe they’re “AI-ready” simply because they already use Microsoft 365. In reality, most environments are not properly secured, governed, or configured to safely and effectively deploy Copilot. The result? Missed value at best—and serious security or compliance risks at worst.
At Divergys, we see this every day.
The AI Readiness Gap No One Talks About
Copilot works by surfacing and summarizing data that already exists across your Microsoft 365 environment—emails, Teams chats, SharePoint sites, OneDrive files, and more. If that data is disorganized, overexposed, or poorly governed, Copilot will amplify those problems.
In construction organizations, this risk is even greater due to:
- Shared project folders with inconsistent permissions
- Sensitive financial, contract, and HR data stored alongside job files
- High employee turnover and incomplete user profiles
- Limited governance over Teams, SharePoint, and external sharing
When Copilot enters an environment like this, users may suddenly gain visibility into information they were never intended to see.
That’s why AI readiness is not just a licensing decision—it’s a security and governance decision.
Why Construction Firms Feel the Impact First
Microsoft 365 Copilot is especially powerful for construction teams:
- Summarizing project meetings and RFIs
- Drafting reports, proposals, and change orders
- Finding documentation buried across multiple job sites
- Improving collaboration between field staff, project managers, and executives
However, construction firms often have lower M365 engagement and less mature governance models compared to other industries. Many adopted Microsoft 365 quickly to support remote work but never fully optimized or secured it.
Copilot doesn’t fix those issues—it exposes them.
What We Commonly Find in Copilot “Ready” Environments
Divergys offers a Copilot Readiness Assessment designed specifically for construction firms, and the results are often eye-opening. Even organizations confident in their setup frequently have gaps such as:
- Security and compliance vulnerabilities
- Missing or misconfigured governance settings
- Incomplete or inaccurate user profiles
- Low adoption of core Microsoft 365 tools
- Licensing limitations that block Copilot functionality
These issues don’t just delay Copilot deployment—they increase risk.
What the Divergys Copilot Readiness Assessment Covers
Our assessment takes a deep, practical look at your Microsoft 365 environment with Copilot in mind. We evaluate over 60 critical parameters across:
- Security – Identity protection, access controls, data exposure
- Governance – Teams, SharePoint, OneDrive, and external sharing policies
- Best Practices – Alignment with Microsoft and industry standards
- Usage Insights – Adoption trends and readiness indicators
- Licensing – Ensuring Copilot eligibility and cost efficiency
This isn’t a generic checklist—it’s a real-world readiness review tailored to how construction organizations actually operate.
What You’ll Receive
At the end of the assessment, you’ll have clear, actionable answers—not guesswork:
- A Copilot readiness score
- Key findings across 60+ parameters
- A prioritized remediation plan focused on risk and impact
- Clear next steps for a smooth, secure Copilot rollout
Whether you move forward immediately or later, you’ll know exactly where you stand.
Affordable, Fast, and Built for Construction
AI readiness doesn’t have to be expensive or disruptive.
For an investment as low as $499, Divergys can help you identify risks, close gaps, and prepare your Microsoft 365 environment for Copilot—quickly and securely. In many cases, organizations can address critical issues before Copilot is even turned on.
Compared to the cost of a misconfigured AI rollout or a data exposure incident, the assessment pays for itself.
Don’t Let Copilot Expose What You Didn’t Intend
Microsoft 365 Copilot is a powerful tool—but only when deployed responsibly. The organizations that see the most value are the ones that prepare first.
If you’re a construction firm considering Copilot—or already licensed but hesitant to turn it on—now is the time to assess your readiness.
Divergys, a trusted Houston-based IT provider, is here to help you move forward with confidence.
Schedule your Copilot Readiness Assessment today and take the first step toward secure, effective AI adoption.
